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      [ITS] Step 4: BenQ AMS Administrator Guide and NFC Binding

      A guide to help BenQ board AMS administrators and to assist with end users settings

      The Account Management System (AMS) included with BenQ cloud services allows you to manage user interactions with BenQ boards. As an administrator, you can assist end users to configure their user experience when they log in to the board.

      Index:
      Global Settings
      - Preferences
      - Shortcut
      - CloudDrive
      User Settings
      Videos
      - Video of Global Settings
      - Video of User Settings

      Step-by-step

      1. Management Settings
        As of AMS 3.0 (3/17/25), Administrators now have two tabs for Management. 


         
        1. Global Settings
          1. Preferences

            1. Idle Session Logout Timer


              Self-setup Permissions - Toggle ON to allow users to set their own idle logout timers. 

              Unified Idle Session Logout Setting - If Self-setup Permissions is set to OFF, Administrators can set a global idle session logout by editing this value. Default is 30 minutes and can be set up to a MAX of four hours. Never logout can also be set by toggling Idle Session Logout OFF.

            2. NFC Card Binding

              Self-binding Permissions - Toggle ON to let users manually Bind their own NFC cards under their Personal Settings.

              Batch Binding (Available regardless self-binding is on OR off) - Administrators can download an excel spreadsheet  (.xlsx) of all their users by clicking Download. 

              1. Open the template file and populate the NFC card field. One user can have up to three cards bound to their BenQ account.

              2. Fill in the NFC card field for each user and save the file > go back to the console and select Import > select the .xlsx file you just saved > the NFC cards are now associated with and bound to your users. 


                1. If you require additional BenQ NFC cards you can:



                Add a local network drive that ALL users will access from the file manager while logged into the board. Users will have to provide their credentials to access the drive.

                2) Once the drive has been populated in the list > select the check box next to it > click Apply.

                3) The drive will now be available from the file manager when users are logged into the board.

          2. Shortcuts
            From this tab you can add bookmarks that ALL users can access while logged into the board.
            1. Bookmarks - Administrators can add bookmarks that ALL users can access while logged into the board.

              You can add a single bookmark by clicking on Add, then Copy and paste the URL into the field and give it a name.

              You can add multiple bookmarks through the Import option. You may export your bookmarks from a web browser to an .html file by using the Import feature.



              Users can access their bookmarks on the board once you have signed onto the board > Go to the applications menu > then click the Bookmark tab (below is an 02 interface, but it is the same for all BenQ Boards).

          3. CloudDrive

            The CloudDrive tab gives you control over which cloud drives your users can sync to their BenQ account.
            1. Cloud Storage - Administrators can toggle which Cloud services they want to allow their users to link (e.g. Only select Google Drive if users are only allowed to link Google Drives.).
            2. Network Drives (Company) - Add a local network drive that ALL users will access from the File manager (AMS Files) while logged into the board. Users will have to provide their credentials to access the drive.


              Once added, enable the Network drive by "Checking" the box and clicking Apply. The drive will show up under shared drive. Don't forget to test this on the user end.

        2. User Settings
            1. Select All Users
              1. Slider Icon will Show/Hide the quick action menu shown on the right hand side of the image below.

              2. Idle Session Logout Timer - timer can be adjusted for selected accounts unless set under Global Settings (see Global Settings > Idle Session Logout).
              3. NFC Card Unbind - Unbind NFC from all selected accounts.
              4. Apps - allows Administrators to pin up to seven applications to a user’s quick access toolbar (on the users' Home Screen) for easy access from the board. 



            2. Adjust Column View
              Select what columns you want to see in your User Table.



            3. Search
              Lets Administrators search for user(s) based on specified settings.

      Videos

      Video of Global Settings


      Video of User Settings